TITLE: Senior Project Officer

REPORTS TO: Senior Implementation Director


Reporting to the Senior Implementation Director, the Senior Project Officer provides broad managerial support to the development, implementation, and evaluation of prevention, care and treatment activities of HIV and other related conditions for multiple ICAP country programs. The Senior Project Officer plays a key role in ensuring that country programs are effectively supported by technical, financial and administrative units in New York, and will assist country programs with the development of annual workplans and new program initiatives, and with documenting and reporting program results.


  • Works with in-country staff and other NY staff to develop work plans for activities associated with HIV prevention, care and treatment and other health conditions and programs

  • In collaboration with in-country leadership, supports the strategic planning process for ICAP country programs – including participation in country program retreats, NY-based planning meetings, and liaison with donor agency staff (when requested by Country Director or Senior Implementation Director).

  • Maintains regular communication with country programs via e-mail or telephone to identify and discuss program issues, challenges, and solutions to the implementation of program activities.  Travel to country programs to assess implementation progress, troubleshoot barriers and assist in the development of work plans, and update and evaluate work plans

  • Coordinates provision of technical assistance to designated country programs by identifying external consultants, developing scope of work, obtaining donor approval of consultant activities, and working with NY Finance team to obtain University approval in engaging the services of an outside consultant, as well as identify internal technical resources and develop scope of work as needed

  • Assists in-country program leadership with the development of quarterly and annual progress reports and documentation of best practices. Participates in the preparation of monthly, quarterly and annual reports to government partners, presentations, articles and press releases, proposals and renewal applications, and facilitate the preparation and provision of financial reports

  • Facilitates communication between NY-based Senior Directors, Unit Directors and counterparts in country programs via regular phone conferences and/or face-to-face meetings to facilitate development of appropriate technical inputs into program planning, and to monitor program implementation activities and progress

  • Trains country program staff on Columbia University’s Policies and Procedures, ICAP Standard Operating Procedures (SOPs), and the USG/other donor operational and programmatic Rules and Regulations

  • Liaising with ICAP-NY Human Resources, supports the recruitment efforts of international hires (CU and locally hired international staff) and  other senior country program staff

  • Assists and oversees the development of country program budgets and budget modifications, and monitors program expenditures in collaboration with ICAP-NY Finance

  • Oversees the development and execution of sub-agreements by drafting or editing scopes of work (SOW), developing sub-agreement budgets and monitoring progress of contract deliverables and expenses

  • Addresses queries or requests for reports or information from senior management, government funders and private donors

  • Supports new business development by assisting Senior Director, Program Directors, and Strategies and Partnership team with the development of proposals in response to requests for applications

  • Participate in the planning and development and implementation of cross Unit, regional, and cross regional ICAP initiatives – such as transition organizational capacity building, and program-wide technical domains that require country specific adaptation

  • Perform other related duties as assigned  


  • Bachelor’s Degree in Public Health, Business or related discipline


  • Minimum five (5) years of experience working in program development, implementation and monitoring
  • Minimum three (3) years' in HIV/AIDS program development, implementation and monitoring  in developing country settings
  • Proven experience with management and monitoring of development programs in the health area, including identifying and addressing programmatic, financial, administrative, and logistics needs area
  • Experience supervising public health program staff
  • Working knowledge of USG operational and programmatic rules and regulations
  • Excellent oral/written communications, interpersonal, organizational, and computer skills
  • Demonstrated experience working in teams, as well as, working independently with minimum supervision
  • Competency in public speaking in order to present information to large audiences


  • Master’s degree in Public Health, Business or related discipline
  • Demonstrated experience in program development and monitoring
  • Experience working with U.S. government-funded programs highly desirable
  • Foreign language proficiency in French, Portuguese, Russian, or Swahili


  • Requires international travel of 6-10  trips per year with each trip lasting approximately 10-14 days


To apply for this position, please cut and past the following web address to your browser: jobs.columbia.edu/applicants/Central?quickFind=130800 

Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.