TITLE: Project Coordinator

REPORTS TO: Study Coordinator

LOCATION:ICAP Harlem Prevention Center (HPC), 215 West 125th Street

Reporting to and under the direction of the Research/Technical Advisor (Study Coordinator), the Project Coordinator will conduct all steps of study enrollment, data collection, and retention in accordance with site and study procedures. Responsibilities include, screening potential study participants, conducting informed consent, collecting and updating locator information, administering study questionnaires, providing pre- and post-HIV test counseling, conducting HIV rapid testing and phlebotomy, tracking and scheduling follow up study visits, and actively retaining participants for follow up visits. 


  • Screens potential participants to determine eligibility for study participation, performs  informed consent process, collects locator and demographic information
  • Conducts face-to-face interviews, HIV pre-and-post counseling, reviews medical records and study drug adherence counseling, and performs HIV rapid testing and phlebotomy
  • Completes study specific data collection forms and maintains source documentation as per protocol guidelines
  • Refers participants to healthcare providers and other needed services
  • Assists with specimen tracking using computer-based data management systems
  • Conducts all research activities in accordance with study protocol and procedures and other appropriate institutional regulations, procedures and policies, including procedures to safeguard confidentiality of study participants
  • Implements continuous quality improvement processes to ensure integrity of data collected and/or entered into study databases, and performs quality assurance activities in collaboration with the site’s Data Manager
  • Employs intensive strategies to track and retain study participants and re-engage participants missing study visits
  • Participates in regular meetings with study staff, coordinator, and clinical supervisors to ensure high-quality performance of job responsibilities
  • Attend study related trainings and meetings as requested by the study coordinator
  • Perform other related duties as assigned


  • Bachelor’s degree in related field


  • Minimum two (2) years’ of experience working in a coordination capacity preferably in research study involving human subjects
  • Certification in HIV pre- and post-test counseling
  • Certification in phlebotomy
  • Minimum two (2) years’ experience in data management
  • Experience working with diverse, medically underserved populations
  • Excellent interpersonal, communication and organizational skills
  • High proficiency in MS Office Applications
  • Demonstrated experience working in a team and independently


  • Experience conducting face to face interviews
  • Knowledge of New York City communities of Black men who have sex with men
  • Knowledge of data management procedures


  • No international travel required


Please note, there are three (3) Project Coordinator positions. To apply for these positions, please visit https://jobs.columbia.edu and search by Requisition number 066600, 066603 and 066606.

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Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.